MIS, replaced
Learners, cohorts, employers and contracts in a single management information system built for UK apprenticeships — no legacy screens, no brittle exports between tools.
Provider performance and risks at a glance.
Active Learners
1,248
At Risk
34
Reviews Overdue
12
Achievement Rate
68.2%
Alex Carter
Software Developer L4
Priya Shah
Business Administrator L3
Sam Jenkins
Data Analyst L4
Illustrative provider overview with sample data.
Definition
Apprenticeship MIS (management information system) software is the central system of record a training provider uses to manage learners, cohorts, employers, contracts and sites, and to track each apprentice from enrolment to achievement. It underpins funding, ILR reporting and compliance by keeping delivery data in one place.
Journey is a management information system (MIS) purpose-built for UK apprenticeship training providers. It holds learners, cohorts, employers, programmes and contracts on one connected product record, scoped to your organisation, so delivery, funding and quality workflows can be reviewed together. Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Enrolment, eligibility, programme, employer and funding live on a single learner record, scoped to your tenant on every read and write.
Build cohorts against a programme, learning plan and delivery plan, and run delivery across multiple sites.
Employers and their contracts sit alongside the learners they sponsor — and your employers remain yours.
Standards, duties and KSBs from the national catalogue underpin every learner's plan and evidence.
Directors, centre managers, tutors and support staff each see a red/amber/green view tuned to their role.
Significant application actions are recorded against the person who acted, supporting a traceable history for provider review.
Most apprenticeship providers start with a general further-education MIS, a separate e-portfolio and a layer of spreadsheets to fill the gaps. It works until it does not: the same learner exists in three systems, off-the-job hours live in one place, funding figures in another, and the audit trail in a fourth. Reconciling them becomes a monthly job in itself, and every export is a chance for the numbers to drift apart.
An apprenticeship-specific MIS is designed around standards, KSBs, cohorts and apprenticeship funding rules. Journey holds learners, employers, programmes and contracts on one product record so related delivery, funding and quality workflows remain connected.
Journey derives tenant context server-side and checks tenant-owned reads and writes against active membership, permissions and record scope. Within a tenant, catalogue-defined role permissions gate sensitive learner data such as date of birth or National Insurance number. Current control evidence and remaining assurance limits are reviewed during procurement.
Significant application actions are recorded against the person who acted. Routine application paths do not edit audit entries; authorised retention or erasure operations are separately controlled and audited. This supports a traceable history for provider review.
Cohorts are built against a programme, a learning plan and a delivery plan, and can run across multiple sites. Employers and their contracts sit alongside the learners they sponsor. Programmes draw their duties and KSBs from the national catalogue, so each learner's plan and evidence map back to the published standard. Per-role dashboards give directors, centre managers, tutors and support staff a red/amber/green view tuned to what they actually need to act on.
Because the lifecycle is connected, the monthly funding return can be reviewed alongside the related delivery records. New providers can evaluate Journey Core and optional managed services against their operating requirements, with commercial terms confirmed in writing.
Evidence-linked and accountable by design
Tenant-scoped access controls are designed to keep each provider's records separate on reads and writes.
Significant application state changes are recorded against the person who made them, supporting a traceable history.
Journey applies supported, versioned DfE funding-rule packs selected from the apprentice's start date, including 2026/27 version 3, to support provider review.
After provider, DPIA and release approval, Journey Advanced offers authorised drafts, K/S suggestions and fixed Director Insight views for human review. It does not make regulated decisions or change the source record.
Tenant isolation, access controls, audit records and governed operations are designed into the platform.
Export options are available under the applicable terms, and employer relationships remain with the provider.
Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Book a walkthrough and confirm the right operating scope.