Features
Every part of apprenticeship delivery, on one platform
From enrolment to achievement, Journey brings MIS, e-portfolio, funding, EPA and quality workflows into one connected system built for UK apprenticeship training providers.
MIS & delivery
Manage learners, cohorts, employers and contracts on one spine. Multi-centre sites, enrolment, eligibility checks and structured onboarding keep every apprentice's record complete from day one.
- Learner, cohort and employer management
- Enrolment, eligibility and onboarding workflows
- Programmes, KSBs and curriculum mapping
- Multi-centre / multi-site delivery
On-programme & e-portfolio
Capture evidence against the apprenticeship standard, track off-the-job (OTJ) training hours, and run progress reviews and tripartite meetings with the employer — all linked to the right KSBs.
- E-portfolio and evidence capture
- Off-the-job hours tracking and shortfall alerts
- Progress reviews and tripartite meetings
- Attendance and shared resources
Funding & ILR
Funding figures are computed server-side against versioned DfE rule packs. Build the ILR, run required-field and funding-consistency checks, forecast funding and export with an evidence pack behind every number; external XSD/FIS conformance remains a submission-stage check.
- Versioned DfE / ESFA funding rule packs
- ILR build and data-quality checks
- Funding forecasting and exports
- Controlled audit history and evidence pack
EPA & gateway
Drive learners to gateway with readiness checks and sign-off, manage end-point assessment bookings and outcomes, and record achievement and destinations — with breaks in learning handled cleanly.
- Gateway readiness and sign-off
- EPA bookings and outcomes
- Achievement and destinations tracking
- Lifecycle and breaks in learning
Compliance & quality
Stand up to inspection with safeguarding, wellbeing and inclusion built in, plus self-assessment (SAR), a Single Central Record and staff vetting — all in one place rather than scattered across spreadsheets.
- Safeguarding, wellbeing and inclusion
- Self-assessment (SAR) and quality assurance
- Single Central Record and staff vetting
- Reasonable adjustments and tripartite signatures
Platform & governance
Per-role red/amber/green dashboards surface actions, while role-based access, tenant-scoped controls, attributable audit history and Advanced-only governed AI assistance support accountability.
- Per-role dashboards and command centre
- Advanced-only governed AI drafts and K/S suggestions with per-tenant budgets
- Role-based and tenant-scoped access controls
- Controlled audit history and billing
Feature questions
- What does Journey's apprenticeship software include?
- Journey is a single platform covering MIS and delivery, e-portfolio and off-the-job hours, ILR and funding, EPA and gateway, and quality-evidence workflows that support Ofsted preparation. Journey is not Ofsted approved and does not guarantee inspection outcomes.
- Does Journey replace our MIS and e-portfolio?
- Journey is designed to consolidate MIS, e-portfolio and related spreadsheet workflows. Confirm required modules, integrations, data migration and acceptance criteria in a scoped evaluation before replacing an existing system.
- Is Journey suitable for multi-site training providers?
- Journey supports multi-centre delivery, catalogue-defined role permissions and tenant-scoped access controls. Review the applicable security evidence and role design during procurement.
Evidence-linked and accountable by design
Built so your team can trace evidence, decisions and actions
Tenant-scoped access controls
Tenant-scoped access controls are designed to keep each provider's records separate on reads and writes.
Controlled audit history
Significant application state changes are recorded against the person who made them, supporting a traceable history.
Published funding-rule packs
Journey applies supported, versioned DfE funding-rule packs selected from the apprentice's start date, including 2026/27 version 3, to support provider review.
Bounded AI assistance
After provider, DPIA and release approval, Journey Advanced offers authorised drafts, K/S suggestions and fixed Director Insight views for human review. It does not make regulated decisions or change the source record.
Evidence-led security controls
Tenant isolation, access controls, audit records and governed operations are designed into the platform.
Your data and employers stay yours
Export options are available under the applicable terms, and employer relationships remain with the provider.
Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.